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Virtual Assistant / Project Manager
United States  |  Remote/Virtual  |  Full Time and Part Time Employee
Benefits after 6 months for Full Time Employees

Our award-winning company has earned us a reputation as one of the largest, most successful companies in the industry, consistently being one of the top VA companies in the country with the top ratings. We were also recently named a top Virtual Assistant company to work for by Dollar Sprout.

 

Our company provides services for small start-ups through Fortune 500 corporations. We support our clients in all areas, including but not limited to, Administrative, Marketing, Web Design, Social Media, Strategy, and much more.

 

Virtual Assist USA, is currently hiring for an experienced Executive Virtual Assistant. We are looking for someone to work anywhere between 20-40hours per week. Flexible workings hours.

We support our clients in different industries and disciplines including Executive Assistant, Administrative, Marketing, Web Design, Social Media, Content Development, Strategy, and much more.

This position is a fully remote, W2, employee role. NOT A CONTRACTOR position.

The role of the virtual assistant is so important. Our award-winning company has earned us a reputation as one of the largest, most successful companies in the industry, consistently being one of the top VA companies in the country with the top ratings. Our virtual assistants have direct contact with our clients and need to convey the utmost professionalism.

Responsibilities, include but not limited to:

  • Managing multiple clients in a fast-paced, demanding, high-urgency environment.

  • Could be working with up to 10 clients at one time. All client tasks make up our VAs work day.

  • Handling projects in an executive assistant role including but not limited to projects such as marketing systems, website edits, managing multiple 3rd party platforms, creating content and managing social media

  • Work independently to achieve client projects and tasks.

  • Be proactive in seeking work from clients.

  • Create and share daily and weekly reports with multiple clients

  • Accurately track and report detailed time accounting

  • Attend regular team meetings.

  • Support clients via video meetings.

Ideal Candidate Characteristics:

  • Detail Oriented

  • Proactive.

  • Ability to work independently while still being a part of a small team.

  • Extensive customer service experience.

  • Experience using systems like [Wix, Teamwork, Google Suite, Kajabi, GoHigh Level, Shopify, Wordpress, project management systems, CRM's and more]

  • Well-developed interpersonal skills

  • High ability for solving problems and creating systems and processes.

  • Resourceful and research oriented

  • Multi-tasking abilities in a fast-paced environment.

Requirements:

  • Bachelor's Degree

  • At least 3-5 years working in an administrative assistant role

  • Knowledge of Microsoft Suite, CRM's, project management software is a must.

  • Minimum 3-5 years executive assistant/project management experience

  • Excellent communication skills, this is a remote role and requires overcommunication.

  • In-home office setup including: Mac or PC Computer, with high internet speed, video conference capabilities, and a designated professional space

Benefits:

  • Work from home

  • Flex start-time

  • Company benefits include: PTO, 401K, wellness packages, trainings, and reimbursements - for full time employees after probationary period.

The role of the Virtual Assistant is so important. Our Virtual Assistants have direct contact with our clients, and it can sometimes be a gentle hand-hold through the experience of working with us. Some of our clients have never worked with a Virtual Assistant or marketer or web designer before and they need a friend to make it feel less daunting. That’s this role!

Virtual Assist USA, LLC is fully committed to Equal Opportunity Employment, including the attraction, retention, development and promotion of the most qualified employees, without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other special class of persons as provided for in applicable law or regulation. We will make reasonable accommodations, as needed, for those with ADA-defined disabilities or as otherwise provided for in applicable law. We are dedicated to providing a workplace free from discrimination and harassment, where employees are treated with respect and dignity. The Company promotes and supports a drug-free workplace and performs pre-employment background screening. On behalf of our team, we thank you for your interest!

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