top of page

Top 4 Must-Have Apps for Small Business Owners

We’ve asked our team of Virtual Assistants to recommend their favorite apps for daily small business needs. Below is a list of the top 4 must haves:


This service integrates quickly with Microsoft Office and has a Dropbox Paper feature which allows you to create and save documents, much like Google Drive. You can connect as many devices as you want and sync them in real-time. Users have tons of space to securely share photos, audio clips, videos, invoices, databases, and secure documents.

Polaris Office

This free office software suite is compatible with Dropbox, Google Drive and Microsoft OneDrive. Polaris Office helps you create and edit text documents, spreadsheets and presentations. The free version includes share and sync features across three devices. Our team of Virtual Assistants choose this app because of its outstanding document compatibility. Converting Microsoft documents to PDF or vice versa in an instant.

Genius Scan

Gone are the days of running a document through a scanner. This free app allows you take a photo of what you need to scan and converts it into a PDF or JPG. Once scanned, you can send the document through email or save it for future reference. Recent versions of the app allow you to access documents from your computer via the Genius Cloud.


This free app has become popular amongst serious Instagram users. Linked to your IG account, it uploads your last 20 Instagram images building a grid (or queue). Editing and rearranging images within seconds. Scheduling features allow users to map out their social media strategy and see what it looks like before posting. Not ready to commit to scheduling? Save it as a draft and create another grid for comparison. Best of all, this app offers solid analytics for which times and days garner the best reach for your content.

Subscribe to our Virtual Assist USA mailing list

and never miss an update! Stay current with all new technologies and business tips and tricks! 

  • Grey LinkedIn Icon
  • Grey Facebook Icon
  • Grey Pinterest Icon
bottom of page